What TTP is and how to use it

TTP — Tennis Tournament Planner — is a platform for planning a junior tennis player's tournament schedule.

It helps players, parents and coaches choose events, build schedules and agree on travel plans. In one place, you can find Tennis Europe and ATF tournaments, save events you are considering, prepare several schedules and leave time between competitions for training, school and rest.

A regular tournament calendar answers the question: “Which events are taking place, and when?” TTP helps you take the next step: “Which of these events are we considering for our player, and how can we put them together into a realistic plan?”

You do not need a complete season plan, experience of international travel or a long list of tournaments to get started. Begin with one player, a few events you are interested in and one schedule.

TTP does not enter you into tournaments. It is a tool for preparing and agreeing on a plan. Tournament entries, acceptance and payment are handled separately through the organisers' official channels.

This guide takes you through each step: why you need an account, which role to choose, how to connect with a player and how to build your first plan.

Planning a tournament season usually involves much more than picking dates on a calendar.

The coach considers which events suit the player's level and development goals. Parents look at travel, family commitments, school and costs. The player needs to understand where they are preparing to compete and how those events fit around training and recovery.

When everyone keeps a separate list in a spreadsheet, a message thread or their notes, it is easy to end up discussing different plans. One person has already replaced a tournament, another is looking at an old screenshot, and a third is unsure which schedule everyone intends to follow.

TTP brings those options together around a particular player. The player, parent and coach each use their own account, but once access has been approved, they can view the schedules available for that player.

You do not have to agree on a single option straight away. You can keep the coach's proposal, prepare a parent's alternative and compare the two.

For example, a coach suggests two tournaments in a row. A parent notices that the trip clashes with school dates and prepares a different option. The original proposal stays in place, and everyone can discuss the actual events, dates and breaks.

The aim of TTP is not to fill every week with tournaments. It is to help you build a clear plan that suits the player and that you can realistically follow.

You can read TTP's public guides without creating an account. To open the tournament catalogue and use the planning tools, sign in with a verified account and complete the setup for a player.

If you are a player, create your sports profile. If you are a parent or coach, obtain approved access to the player's existing profile. Once the profile is ready or access has been approved, you can:

• save tournaments you are considering in your basket;
• create schedules for the selected player;
• prepare a main plan and backup options;
• add your own tournaments and breaks to a schedule;
• view the available schedules prepared by other people connected to the player;
• return to saved options instead of rebuilding your list every time you discuss the plan.

It is important to distinguish between three different actions:

• Registering with TTP means creating an account on the platform.
• Adding a tournament to your basket or a schedule means saving it as an option in your plan.
• Entering a tournament means completing the event's official entry process separately.

The first two actions do not replace the third.

When you register, choose the role that describes you: player, parent or coach.

Your role determines how you get started and how you obtain access to planning.

If you are a player

You create your own sports profile and plan your tournaments.

You also approve requests from parents and coaches you want to give access to planning for you.

If you are a parent

Register as a parent, find your child's sports profile and send an access request.

Once the request is approved, you can create your own schedules for your child and view the plans available to you.

You do not need to choose the player role just because you are organising the player's trips.

If you are a coach

Register as a coach, find your players and send them access requests.

Once they approve those requests, you can prepare schedules for them. If you work with several players, you will need to select the player you are planning for before you begin.

Should everyone use the same account?

No. The player, parent and coach should each have their own account. You do not need to share passwords to work together.

You also do not need separate sports profiles for the same player — one for the parent and another for the coach. You work together by obtaining access to the player's existing profile.

What you do next depends on your role.

Players: create your sports profile

After registering, open your account area, labelled “Personal cabinet”, and choose “Create sports profile”.

Your account and your sports profile are two different things.

Your account holds your sign-in details and user settings. Your sports profile describes the player whose tournaments you will be planning.

That is why registering alone is not enough to start planning: you also need to set up your sports profile.

Complete the form carefully. Pay particular attention to your date of birth and gender — these details are required for planning. You cannot freely change them after saving, so check them before submitting the form.

Make sure your name, country and city are correct. This helps your parent and coach find your profile without confusing it with another player's.

Parents and coaches: find the player

In your account area, open “Find player”.

Enter at least three characters of the player's full name or use the available filters. Find the right player, check their details and send an access request.

Sending a request does not give you access immediately. The player needs to open their account and approve it in “Access requests”.

Until the request is approved, you cannot plan for that player.

If you cannot find the player

First, check whether they have created a sports profile. They may have registered an account without completing their player details yet.

Also check the spelling of their name and the filters you have selected. Do not create a new profile simply because your first search did not find them.

If you have access to several players

Before you start, check which player is currently selected.

This is especially important for a coach or parent planning for several children. Tournaments and schedules should be added for the player you are working with at that moment.

Open “Tournaments” and select “Filters”.

Use the available options to narrow your search — for example, by dates, age group and country.

Start with a manageable period. When you first use TTP, it is easier to plan one trip or the next part of the season than to try to fill the whole year straight away.

Open the details of each tournament you are considering and compare:

• its start and end dates;
• the country and city where it takes place;
• the age group it is intended for;
• the listed tournament category and playing surface;
• the published entry and withdrawal deadlines;
• where to find the official tournament information.

Do not choose an event simply because it is in a convenient country or falls in a free week. Discuss whether it is suitable for the player's development with the coach, and whether the trip is practical with the family.

A tournament appearing in the catalogue does not mean the player automatically meets every requirement or will be accepted into the event.

The catalogue helps you find and compare events. You still need to check the final participation requirements with the official source.

Your basket is a shortlist of tournaments you are considering.

It helps you keep those events separate from the full catalogue so you do not have to find them again. Adding an event to your basket is not a final decision and does not create any commitment to the organisers.

Save a few options:

• the main tournament you would like to attend;
• a backup in case the player is not accepted;
• an alternative if the main trip turns out to be inconvenient or too expensive.

Not every event in your basket needs to appear in your final schedule. At this stage, you are collecting candidates rather than making a final decision.

Who can see the basket?

Each user has their own basket.

If a coach saves a tournament in their basket, it does not automatically appear in the player's or parent's basket. Use a schedule to present a complete proposal.

Here is a simple way to remember the difference:

Basket: “These tournaments are worth considering.”

Schedule: “This is one possible plan for the player.”

Check that you have selected the right player.

Then choose “New schedule”, give it a clear name and select “Create”.

The name should help you and the other people involved understand what this option is. For example:

• “Spring trip”;
• “Coach's proposal”;
• “Main plan”;
• “Backup route”.

You can use a name such as “Schedule 2”, but later it may be harder to remember what makes that plan different from the others.

How to add tournaments

Select the schedule you want in the “Add to” field, then add your chosen events to it.

If you have several schedules, check which one is selected each time. This helps prevent a tournament from ending up in the wrong version of your plan.

You can consider the same tournament in several schedules. For example, it might be the starting point for both your main trip and your backup route, while the events that follow are different.

How many tournaments should you add to begin with?

One or two events are enough for your first plan.

Look at their dates together and ask yourself:

• Is there enough time to reach the next tournament venue?
• Does the trip clash with important school dates or family commitments?
• Is there time for training and recovery?
• Is this amount of competition and travel appropriate for the player?
• Is the trip realistic given the likely costs?
• What will you do if the player is not accepted into one of the events?

TTP helps you see and save your plan. It does not replace the coach's assessment of the player's workload, and it does not mean that costs, travel arrangements or participation requirements have already been checked for you.

Your schedule does not have to consist only of Tennis Europe and ATF tournaments.

When to use “Custom tournament”

If an event you need is missing from the catalogue, use “Custom tournament” to add it to your plan yourself.

For example, it could be a local competition that matters to the player's preparation but is not included in the imported listings.

This allows your schedule to reflect your actual plans, not just the events found in the catalogue.

When to use “Add break”

Use “Add break” to include a period without tournaments.

You may need that time for training, recovery, school or family commitments.

A break is a proper part of the plan. It is not an empty space that has to be filled with another tournament.

Remember to allow for travel too. Two free days between events do not necessarily mean two days of rest: some of that time may be spent travelling.

How to try a different option

Use “Copy” if you want to change a plan without losing the original schedule.

For example, you could replace the second tournament in the copy, add a longer break or explore a different travel route.

Give the copy a clear name so you can distinguish it from the original.

Once access has been approved, people connected to the player can view the schedules available for that player.

Each schedule has an owner — the person who created it. A player might therefore have their own plan, a coach's proposal and a parent's alternative.

Why can I see a schedule but not change it?

Viewing and editing are different permissions.

You can edit your own schedules. If you open another person's plan and cannot change it, that is not necessarily an error: first check who owns the schedule.

To suggest changes, create your own version or make a copy. The original proposal will stay in place, and everyone can compare the plans.

How a coach can tell the player about a plan

A coach can use “Notify player” to draw the player's attention to a schedule they have prepared.

This is a notification about a plan in TTP. It does not submit a tournament entry or confirm participation.

How to decide which option to follow

Having several schedules does not mean you need to follow all of them.

Discuss the options and agree on which plan is your main choice and which is the backup. Make that decision before submitting entries or making bookings.

Clear schedule names help you avoid confusing an agreed route with an early proposal.

Once you have agreed on a plan, the work you have done in TTP does not mean the trip is booked or the player has been entered into the tournaments.

Follow the tournament's official link and check the current information:

• eligibility requirements;
• how to submit an entry and the entry deadline;
• whether the player has been accepted into the event;
• the withdrawal deadline and conditions;
• how payment is handled;
• any other mandatory steps specified by the organisers.

Also check whether the trip is practical: travel arrangements, required documents, accommodation and family commitments.

Pay attention to the source update dates in TTP. If an important detail is missing, appears inconsistent or raises questions, check it with the official source before making a decision.

Do not assume that a requirement or deadline does not exist simply because it is not shown.

The platform helps you organise your plan. It does not guarantee eligibility, acceptance, travel costs or completion of the official participation procedures.

Suppose a player and their family are considering a trip to two tournaments but have not decided which events to choose.

1. The player sets up their profile

The player registers with TTP and creates a sports profile. They check their date of birth, gender, name and home location.

2. The parent and coach connect with the player

The parent and coach register using their own accounts, find the player and send access requests.

The player opens “Access requests” and approves them.

3. The coach prepares a proposal

The coach finds several events, saves the candidates in their basket and creates a schedule called “Coach's proposal”.

They add two tournaments and a suitable break, then tell the player about the plan.

4. The parent checks whether the trip is practical

The parent reviews the schedule and considers travel, school dates, family commitments and likely costs.

If the original option is not practical, they create an alternative schedule or a copy and suggest a different tournament or different dates.

5. Everyone compares the options

The player, parent and coach discuss both plans.

They choose a main route and keep a backup in case the player is not accepted or circumstances change.

6. Tournament entries are handled separately

After agreeing on a plan, they check the official tournament requirements and complete the necessary participation steps.

If needed, they update the schedule in TTP so it continues to reflect their actual plans.

You do not need to fill an entire season to reach this first useful result. Working through this process once is enough to get started.

I have registered, but I cannot plan yet

If you are a player, check that you have created a sports profile and entered your date of birth and gender.

If you are a parent or coach, check that the player has approved your access request.

Having a registered account does not, by itself, mean that every necessary step has been completed.

The parent or coach cannot see the player in their list

Check that an access request has been sent and accepted by the player.

If the request is still waiting for approval, the player needs to open “Access requests” in their account.

I cannot find the player

Make sure the player has created a sports profile. Check the spelling of their name and your search filters.

Do not create a duplicate profile before finding out why the search is not returning the player.

I cannot add a tournament to a schedule

Check two things:

1. Have you selected the right player?
2. Have you selected your own schedule in the “Add to” field?

If you have not created a schedule yet, choose “New schedule” first.

I cannot change the coach's or parent's plan

Check who owns the schedule. You can view another person's schedule, but you can only edit your own.

To propose changes, create a separate version or make a copy.

Why do we have different tournaments in our baskets?

Because each user has their own basket.

It is a personal shortlist of candidates. Use a schedule to present a complete plan to the other people involved.

A tournament is in my basket, but I cannot see it in the schedule I want

The basket and the schedule are different parts of the planning process. Saving a candidate in your basket does not mean it has already been included in the selected plan.

Check the contents of the schedule you want and add the event to it.

I added a tournament in TTP — does that mean I have entered it?

No. You have saved the event in your plan.

Submitting an entry, being accepted and paying are handled separately through the tournament's official channels.

Do I need to plan the whole year straight away?

No. Start with one trip or the next part of the season.

Once you are comfortable using the profile, basket and schedule, you can gradually expand your plan.

If you are a player, create your sports profile.

If you are a parent or coach, find the player and get your access request approved.

Then choose a few tournament candidates, create one schedule and discuss it together.

Your first useful result is not a calendar filled for the whole year. It is a clear plan for a particular player: which tournaments you are considering, how they fit together and what you still need to check before taking part.